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If you're looking to hire a jazz band for your wedding, we can help! This advice from our Jazz members on how to hire a Jazz Band originally appeared on our sister blog, Life of the Party.
What’s Your Jazz Style?
Jazz Band B.D. Lenz (Hackettstown, NJ) offered some great advice on how to decide which style Jazz Band is right for your party. “Jazz is a very broad term and clients need to determine SPECIFICALLY what kind of jazz they are looking for as well as the purpose of the band during the event. Jazz ranges from Big Bands to Jazz vocalists to small combos that play traditional styles (Dixeland, BeBop, etc) or combos that play more contemporary styles (funk/jazz, fusion, etc.).
Not sure which to choose from? Again, think about the function of the band for your event? Are they just going to be background music for the cocktail hour or are they going to be a featured part of the entertainment? Also, what kind of energy level are you looking for from the band? If it's just quiet background music than a small combo that plays jazz standards or includes some Latin jazz will be most appropriate. If you're expecting them to be more high energy - look for a band that includes more contemporary styles such as funk, rock, blues. High energy bands should also have some recognizable pop tunes in their repertoire.”
Choosing what style Jazz Band you would like (based on the above criteria), will help you narrow down your entertainment search, and act as the first step in selecting the right entertainment for your event.
Once you have a better idea of the style of Jazz Band you are looking to hire, you can start looking at band profiles that match your needs. When you visit a band’s profile on GigMasters, be sure to check out their audio and video samples. Also read through their feedback to get a feel for what other clients thought about their performance and service.
Once you have done your initial research through their GigMasters’ profiles– you can contact the bands you are interested in for custom price quotes. At that point, you should have a list of questions ready for when you make contact with a band you are interested in booking.
Jazz Survivors (Ft. Lauderdale, FL) suggests, “The more questions a client asks, the better. Clients are more likely to get the music they want if they delve into the details of the band.” There are many questions that can help you figure out if the band is the right fit for you. Jazz Survivors offered a few examples of questions that could allow you to find out more information:
Renee Rojanaro Jazz Band (Riverside, CA) offered some insight as to what other details you should discuss when you are interested in a particular band.
“Most clients are concerned about budget first and foremost. This is understandable given that there are so many expenses to consider when putting on a quality event. However, clients should take the following into consideration above cost:
Of course there is no shortage of other questions you should ask a band you are considering hiring. The key is to have them prepared when you contact the band – this way you make sure you don’t forget any important details that you want to cover.
Seal it with a Contract
Once you have found a Jazz Band you like and agreed upon a price, the next step is reviewing the exact details of your event. First and foremost – you should make sure to have an entertainment contract with the band. A contract will help you clearly outline all of the finer details of your event. It will also protect you if there are any unforeseen obstacles.
You can include the following points (and any other important details) in your entertainment contract:
Communicating properly with the band prior to the event will allow you to enjoy your party without stressing over entertainment details!
Remember, if you need help finding a Jazz Band, you can reach our Account Services Team by calling 866-342-9794 or emailing firstname.lastname@example.org.