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Party Planning Checklist
While social distancing continues to be the new normal, virtual parties are on the rise. People are looking for party ideas to help celebrate special moments like birthdays, anniversaries, and even corporate happy hours.
As we continue to navigate this new realm of virtual parties, vendors on The Bash are beginning to offer their services for virtual parties and events nationwide.
Before you host a virtual event, we recommend utilizing this checklist of 5 technical aspects to review before the virtual party day arrives. The goal is to ensure there are no technical problems when the time comes to log on, and that this is a smooth experience for all parties. Here’s where to get started:
It may seem like a no-brainer, but in order for any virtual party to be successful, you need to make sure the camera on your device of choice (laptop or smartphone) is working properly. The video should be clear and you should be easily visible to virtual party guests. You may have to test the camera view in a couple different areas to make sure the lighting is optimal for the event.
If for some reason your camera isn’t working when you launch a video chat app, it could be an app conflict or bug. Usually, closing applications and a computer restart will reset your camera.
You’ll want to make sure you’re heard clearly (especially if you're providing a virtual performance). How close or far away do you need to be from your device? Standing too close may result in a muffled sound, where as if you stand too far away, you won’t be heard at all. You can test this out by recording yourself in a video first—try it a couple of different ways and decide which option is best.
Test your internet connectivity. Is your Wi-Fi connection stronger when you’re near the modem? If so, it may be best to have your device set up closer to that area. You can also check with your service provider to see if they offer any internet connectivity tests or a Wi-Fii booster to extend its range.
The last thing you want is for the virtual party to be interrupted or cut short due to an internet issue!
Where will you be set up for the virtual event? Think about the view for virtual party guests. You’ll want to make sure that your background is pleasing, professional and/or on-theme with the party.
Pro Tip: Sites like Canva allow users to create custom virtual backgrounds (and even have a Zoom specific version), that will virtually clear away any clutter and provide an appropriate backdrop.
Make sure you have a designated virtual platform that works for all participants. Whether it’s Zoom, Google Hangouts, Skype, or Houseparty—this virtual party detail should be confirmed prior to the event date. You’ll want to make sure the video chat app is easily accessible and can potentially accommodate large groups of virtual attendees if needed.
Bonus: we’ve rounded up the 10 Best Video Chat Apps for Group Get-Togethers to help you out.
Extra Check: Do a Test Run
Schedule a time with a friend or family member to make sure these technical aspects are good to go without any hiccups when the virtual party is finally here. Test out optimal locations for your internet connection, lighting, and sound. Try a couple of different backgrounds and make sure the test run is successful on the designated virtual platform of choice.