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Event Inspiration/Articles/Planning/Kids Birthday Party Checklist: Everything You Need

Kids Birthday Party Checklist: Everything You Need

This simple checklist will ensure you don't forget anything on this special day!

Brittany Anderson

Brittany Anderson


If you love party planning as much as we do, then you’re in luck! We put together a kids birthday party checklist with helpful tips, to make planning this next kids party easier. Who says you need to be a professional party planner to throw an exciting kids birthday party. 

Here is a simple party planning checklist to use for your next kids birthday party.


Finding a fun theme for the party will be exciting for your little one and party guests. Some popular kids party themes include wild one, rainbow or superhero. Once you decide on your theme choice, you can start to collect decorations or begin making your own. This will help create excitement leading up to the big day. 

Pro Tip: Browse this list of over 100 theme ideas and be creative when making the theme kid friendly too.

Invitations & Guest List

Creating your own invitations can be a fun activity for you and your tiny guest of honor. Make sure you have the guest list finalized (grab a class list from their teacher as well as family & friends) and double check it. Make sure to send invitations out about 3 weeks before the event. Don’t forget to include an RSVP date!


A lot of time and effort goes into finding the perfect kids' birthday party venue. Many people go searching out and about at local venues close to home and talking to friends and family for recommendations. Our favorite venue, and most cost effective, is to have an outdoor party in your own backyard.  

Pro Tip: If you do need a venue, here are 8 things to consider before booking a venue.


You can’t have a kids' birthday party without some entertainment! This might be the most important element on this kids party checklist. Here are some ideas for kids party entertainment: 

Costume characters 

The little ones will love a visit from their favorite princess, superhero or movie character. The moment they walk in the door will be priceless.

Face painters 

One of the most popular entertainment ideas for a child’s birthday—a face painter will brighten up the day when transforming little party goers into their favorite animals, princesses, or characters.


Party guests of all ages will be in awe of all the tricks performed by a magician. Whether it’s a show or a strolling magician, this type of party entertainment will be a hit. 


Not only are clowns funny and entertaining, they’re also multipurpose! Some clowns will do tricks, play games with the kids, do balloon art and even paint faces.

Bounce houses 

No kids can resist a big, bright, bounce house! Not only are they tons of fun—a bounce house will engage the whole group, while adding a little physical activity too.

Photo booths 

All you need is some kid-appropriate props and the party entertainment will be set with a photo booth! Plus, they kiddos will love to take their printouts home with them. 

Pro Tip: We suggest to include some kids' party games such as relay races, scavenger hunts, or a bean bag toss to really make sure every guest is having fun. These are some kids party ideas that are totally worth the money.

Food & Drinks

For a kids party, the food and drinks can be simple (they may already be on your grocery list!). Things like hot dogs and hamburgers, pizza, or even a chicken nugget bar with different dips. If ordering, make sure to order the birthday cake or cupcakes about 2 weeks in advance. On the dessert front, a fan favorite will always be ice cream.  

Don’t forget to include some special adult beverages for the moms and dads in attendance!  

Pro Tip: If ordering a cake or cupcakes, be sure to get orders in 2 weeks in advance.

Party Favors

Can’t forget the kids' party favors. Every little guest will be thrilled to leave with a special something to take home. Whether this is a photo from your photo booth, a goodie bag, or even a customized cake pop, it’s sure to have all the guests leaving with a smile on their face. A special party favor will make them remember the party forever.

Thank You Notes

Something as simple as a handwritten thank you note may seem a bit outdated or old school, but is truly appreciated by all party attendees. The thought behind a personal thank you note goes a long way! It’s also a great way to sit down with your young one, reflect on the party, and do one final project together. 

Find more kids party ideas, inspiration, and planning tips on The Bash. 


Published on 6/26/2020